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ABATE of New York Inc. Monroe County Chapter Email    (585) 234-0895

• Take the minutes at all chapter membership, chapter officer, State, and special meetings. The importance of this is to provide:
  • information that can be presented to the chapter at the next chapter meeting
  • a reference, a history, and a record to show what has been accomplished,
  • what works and what does not,
  • who volunteers to do what and who does not do what they volunteer to do.
• Keep track of all subjects that have been tabled, to be included on future agendas
• Act as the chapter historian by keeping a record or scrapbook of newspaper clippings and pictures.
• Work with the chapter President to provide an agenda for the chapter membership meetings
• Submit receipts and expense reports to the Treasurer

• Make sure the mail gets taken care of and answered, whether the secretary actually answers it or sees to it that the appropriate officer receives it
• See to it that the Membership Secretary receives the memberships that are sent in through the mail,
• Send the bill for the P.O. Box to the Treasurer when it is due
• Send information to the State Newsletter Editor that the chapter requests be submitted
• Handle or oversee all mail notices
• Maintain up to date address and phone files for the following:
  • all local radio stations, TV stations, and newspapers (for public relations purposes)
  • all State and Federal Senators, Assemblymen, and other representatives (for letters of complaint, notices of events, or letters regarding legislation)
  • all places of business or motorcycle shops that may support the chapter, or post flyers (for chapter events)
• Submit receipts and expense reports to the Treasurer

• Maintain a log of the chapter membership. It will include
  • name
  • address and phone number
  • ABATE membership number
  • number of years they have been a member
  • how many members they have signed up
  • date of birth
  • the member who signed them up
• Process and forward all new and renewal membership applications to the State Membership Secretary as soon as possible.
• See to it that members who sign up three new members receive their free "Member ABATE of New York" patch
• See to it that members who sign up six new members receive their free "ABATE Supporter" pin
• Send renewal notices out to members who are going to expire soon. Though the State Membership Secretary already sends an automatic notice, it is good policy to send at least two notices.
• submit receipts and expense reports to the Treasurer

• Make sure there are mail-in voter registration forms available at all meetings
• Meet all Senators, Assemblymen, and other representative personally, and make efforts to include chapter officers and/or members in these meetings
• Calmly present their chapter's views on legislation pertaining to ABATE's goals and try to get their legislators views. It is advisable that your chapter's representative's appearance and attitude coincides with society's "norm". Even though we do not always fit in with the "norms", nor do we agree with them, when approaching a legislator, we are in their court and must make an effort to play by their rules. After all, we are asking for their support. Legislators already have a preconceived "Marlon Brando" image of a motorcyclist, let us not give the legislators their "image come true". This has been stressed and requested at many State meetings from the ABATE State Legislative Coordinators. If you cannot do it for yourself, do it to make him/her happy!
• Send a legislative packet to each legislator in your chapter's area
• Keep your legislators informed as to the bills that ABATE of New York is working on
• Set up a brief 10 to 15 minute letter writing campaign at membership meetings when legislation is about to be voted on. It is advisable to have paper, pens, envelopes, how-to-write-a-letter guides, and a couple of brief sample letters available.
• Keep the lobbying committee (if there is one) informed of their legislator's stand within their own chapter.
• Keep interested organizations and business in the chapter's area informed
• Organize a "Motorcycle Safety and Awareness Week" in the spring. The date varies each year, but the chapters will be informed ahead of time, so they can prepare. The county executive needs to be contacted so that he/she can officially declare it, then this needs to be followed up by posters, press releases, and advertisements.
• Encourage chapter members to volunteer to work with the election or re-election campaigns of legislators who are in their favor.
• Work closely with the State Legislative Coordinator, and keep him/her informed of chapter progress or problems
• Distribute information from the State Legislative Coordinator to the chapter officers and membership.
• Submit legislative reports and information to the newsletter
• Submit receipts and expense reports to the Treasurer

• Be included on the signature card for the chapter checking account
• Deposit all funds
• Maintain a record of income and disbursement
• Accurately record accounts in a bound ledger
• Give a report of the chapters financial balance and activity each month at the chapter's membership meeting
• Submit the required reports to the State Treasurer each month, and as otherwise required
• Oversee all expenses
• Verify all expenses with a receipt showing the total amount and the purpose, and properly record these expenses
• Make reimbursements for ABATE business IF the treasury permits, and such spending was authorized by either a majority of the chapter officers, or a majority of the members at a membership meeting. Reimbursable expenses include travel, and lodging expenses to the ABATE State Officers Meetings.
• Know and understand that the members are entitled to know where the money is spent
• Keep track of the financial requirements for events, for future reference and planning
• Submit receipts and expense reports, just as other chapter officers do

• Make sure there are enough ABATE products ordered and kept on hand to satisfy the chapter's needs. Orders should be made at least two months in advance of the expected needs.
• Display products at membership meetings and chapter events, or at least have then available for purchase. Unfortunately, this means that this officer may not be able to ride in any of the runs unless other transportation arrangements can be made.
• Submit all income from the products to the chapter Treasurer. It is recommended that the income and profits from the sale of products be turned around to purchase more products, expand the line of products available, and to increase the amount kept on hand.
• All ABATE products are to be purchased from the State Products Officer. If you have an idea, or have seen an item you would like to have added to the line of products, contact the State Products Officer.
• Submit receipts and expense reports to the Treasurer

• Execute this position with tact, reason, and a well presented "salesmanship" ability.
• Set up ABATE information booths at various functions. At most ABATE functions, the PR Officer will most effectively work hand-in-hand with the Membership Officer and the Products Officer.
• Have ABATE membership forms, posters, flyers, and other literature displayed and/or available at places of business.
• Solicit area businesses to provide discounts to ABATE members, to advertise in the chapter and state newsletters, and to be ABATE sponsors
• Take every opportunity for publicity and interviews with television, radio, and print medias
• Monitor the medias for pro and anti-motorcycle pictures, articles, and stories.
• Produce and distribute press releases for events
• Produce and display posters and flyers for events
• Assist the chapter President and other officers in preparing for speeches or presentations.
• Submit receipts and expense reports to the Treasurer

• Produce and distribute a chapter newsletter as frequently as has been decided by the chapter
• Provide enough copies for all the members, sponsors, advertisers, and any other recipients as has been decided by the chapter
• Solicit area businesses to advertise in the chapter and state newsletters
• Include items in the newsletter which have been decided by the chapter officers, other items of interest and importance, and present it in a professional manner
• Submit receipts and expense reports to the Treasurer

• Keep order at meetings and events. This is best done by preventing trouble before it starts:
  • If the meeting is in a bar, ask the owner to turn off the juke box, turn off the game machines, and if possible, restrict the bar during the meeting.
  • If there is a problem with people drinking too much and disrupting meetings, it may be better to hold the meetings where there is no alcohol.
  • Physically removing someone from a meeting should only be done as a last resort, if tact and reason don't work, or if they get physical first.
  • If someone is shouting and disruptive, it may be worth ten minutes to ask them to step forward and tell everyone what they have to say, and hopefully get it over with.
  • Each situation warrants a different decision and action.
• Submit receipts and expense reports to the Treasurer

• Fill the positions of road blocks, doing it themselves, if necessary
• Make sure the route of all runs is known to the participants, and inform them run as to the departing time, destinations, and pit stops.
• See to it that there is transportation or other necessary assistance provided for breakdowns
• Stop irresponsible riders from passing, cutting in and out, pulling stunts, or drag racing. If they persist, the only legal recourse is to take their license plate number, get witness, and file a complaint with the police. If they are an ABATE member, a request to suspend them can be made at any chapter meeting.
• Submit receipts and expense reports to the Treasurer

• See to it that the duties of the President continue to be carried out if the President is unable to fulfill the term of the office, or if the President is unable to attend a chapter membership meeting
• Assist the President in whatever request is made, such as verifying the Treasurers books, following up on complaints, checking the ABATE Product inventory, helping in making up display booths, etc.
• Be an ex-officio member on all standing committees.
• Submit receipts and expense reports to the Treasurer

• Be responsible for everything that happens in your chapter, be it good or bad
• Preside over all chapter officer and membership meetings
• Represent the chapter for all official business
• Make sure that the chapter's responsibilities to the State are met. You should attend the four state meetings per year to keep updated and to bring your chapter views and ideas to the meetings.
• Help, and ensure, all the other officers do their jobs and fulfill their responsibilities
• Be included on the signature card for the chapter checking account
• Share responsibility for chapter funds with the Treasurer
• Submit a monthly article for the chapter newsletter
• Have access to the chapter mailbox
• Obtain permits for chapter events
• Help coordinate and attend every event in your chapter. Show your members that you care about what is going on and be visible
• Be available and responsive to your members, and to your chapter's needs. Communication is a must, and the best start is the telephone. If your members can't talk to you, they may lose interest
• Oversee all committees and events. The chairman of each committee should make reports to you before a final vote. You don't need or want to run all events or committees, more work can be accomplished when you learn how to delegate jobs and authority.
• Coordinate efforts between and work with the other officers and the State requirements
• Demonstrate good leadership abilities, have a good sense of reason, responsibility, and tact
• See to it that everything gets done, even if this means doing it him/herself.
• Submit receipts and expense reports to the Treasurer

• Cultivate and follow-up on Advertising leads and encourage people to advertise in the County and/or State newsletters
• Keep track of Advertising accounts and make necessary calls/visits to secure renewal of ads
• Keep track of the monies sent in and give them to the Treasurer with the information of who paid
• Work with PR to place ads in the necessary mediums to advertise upcoming ABA TE events
• Work with the Board to have in place a specific list of what can be "comp'd" and what cannot be. Right now, it depends on who you ask and we have had several problems over the past year.
• Take care of the Classified Ads -putting new ones in and taking out those that have sold. Sometimes things that have sold are not taken out from issue to issue.
• Help other officers where needed

Enhance and enable the effectiveness of the Monroe County Chapter and its members in addressing Federal legislative and regulatory activities which bear directly, or indirectly, on the rights, responsibilities, freedoms, education, and safety of motorcycle riders throughout the United States of America. This effort will be guided by the stated missions and goals of ABATE of Monroe County and ABATE of New York.

Position Components may include, but are not limited to, the following:

1. Research The LCFA shall seek and explore means to become knowledgeable regarding Federal Affairs, as described under Purpose, above.
2. Education: The LCFA shall seek and explore means to educate the Chapter and its members regarding Federal Affairs, as described under Purpose, above.
3. Empowerment: The LCFA shall seek and explore means to empower and facilitate the Chapter and its members in addressing Federal legislative and regulatory activities, as described under Purpose, above.
4. Coordination: The LCF A shall seek opportunities to coordinate the activities of this position, the Chapter, and its members, relative to Federal legislative and regulatory activities, with those of other ABATE chapters, ABATE of New York, and other organizations, national and international, whose missions are compatible with, or complementary to, those of ABA TE.
5. Direct Lobbying: The LCF A shall seek opportunities to enhance the effectiveness of the components and activities above through communication/contact with relevant members of the Federal legislative and regulatory system. Organizational Standing The holder of this position shall be an Officer of the Chapter, with one (I) vote on the Executive Board, and serves subject to the by-laws of the Chapter. Ancillary Powers The holder of this position shall have discretion to convene, on an ad hoc basis, a Committee on Federal Affairs:
   • This Committee shall be appointed/solicited, and serve, at the pleasure, and in support, of the Legislative Coordinator for Federal Affairs.
   • This Committee shall have no standing with respect to the Executive Board, and shall have no vote.

• Help obtain new members
• Retain current membership
• Promote membership awareness among the chapter
  
  Specific duties (subject to change) include:
  • Encourage chapter members to help in recruiting and retention efforts.
  • Enlist the help of, coordinate, and follow up on volunteers for such projects as mailings, event tables, computer work, etc
  • Coordinate efforts related to membership records with Membership Administrator
  • Coordinate inside and outside advertising for new membership.
  • Coordinate retention efforts such as letters and phone calls
  • Consult with Chapter President and/or Chapter Board concerning expenses and members personal issues that arise.

• State Raffle Tickets
• Billboards
• Milk Cartons
• Place Mats

• Put fliers up where ever possible (enlist help from others, and check with owners if it's OK)
• Keep in contact with all door prize donators, and spend time talking to them and explaining each event
• If given door prizes, make sure to get enough business cards to be attached to each prize
• Keep a written list of who gives and what was given (it makes it easier for when the event comes due).
• Make sure that there are enough door prize tickets, and 50/50 tickets on hand at all times
• Make or arrange the making of Certificates of Thanks to each company that gives door prizes, and hand deliver them (it shows more appreciation)
• Hold on to all receipts that must be turned in and keep the Treasurer in the loop at all times.
• Be courteous to all the people you deal with, weather they donate or not
• Wear the Officers Pin when going out to companies, so the donators will know they are dealing with an ABATE officer, not someone trying to rip them off

• Maintain the chapter internet presence - Monroe County ABATE web site: ABATEnyMonroe.org, including:
  • Creation of new content
  • Deletion of old content
  • Maintenance: Keep the site online by making sure that the hosting, domain name(s), email accounts and redirects (ABATEnyMonroe.com redirects to ABATEnyMonroe.org) are all current and paid for, and all renewals are submitted in a timely manner.
  • Oversee that any delegated duties to Assistants (Web Committee) are performed to avoid negative feedback.
  • Set up, maintain, and monitor and/or assign monitors for any related eGroups or Message boards (RochesterRides, ABATE of Monroe County Officers Forum).